Manage Courses,
Bookings,
and Certificates.
Publish courses, take bookings, assign trainers, collect participant details, send invoices, issue certificates, and trigger renewal reminders. Keep your LMS, CRM, accounting system, and webshop if you already use them.
Features
5
Integrations
9+
Hosting
100% EU
LMS Lock-in
Zero
Spreadsheets Stop Scaling Before You Do
They cope fine with a few courses a month. Add more, and the cracks show: data in five places, sessions double-booked, invoices missed.
Everything sits in one person's head
Course dates, trainer availability, and billing live in separate spreadsheets. Only the person who built them knows how they fit together.
Revenue quietly leaks away
Sessions get delivered but never invoiced. Certificates expire with no renewal sent. Nobody notices until the numbers come in short.
You pay to win back your own customers
Paid search gets expensive fast, while the people you already trained sit in your customer data, ready to renew.
Every audit turns into a scramble
With no automatic credential tracking, an audit means weeks of digging through folders and old emails for proof.
Five jobs. One system.
Everything you need to run training at scale. Keep your systems. Upgrade your operations.
Course management
Set up and schedule courses
Plan, schedule, and fill every course from one calendar, with no spreadsheet to keep.
- check Set up a year of course dates from one template
- check Catches double-bookings before they happen
- check Participant lists, seat counts, and certificate requirements per course
Online booking
Your booking page
A booking page built for training. Sell through CompetenceFlow, or connect the webshop you already run.
- check A company books seats for its team
- check Participant details collected after the booking
- check Required certificate details captured before the course
Trainer management
Trainers, rooms, and kit
Assign trainers, rooms, and equipment, and give trainers a phone app for the day itself.
- check Checks the trainer is qualified before the course
- check Trainers see participant lists and take attendance on a phone
- check Certificates issue once attendance is in
Invoicing & finance
Billing and cash
Every booking becomes an invoice, and certified participants trigger an invoice check.
- check Flags sessions delivered but not yet billed
- check Booked, attended, and no-show participants stay tied to billing
- check Syncs to Visma, Fortnox, and DATEV
Renewals & messaging
Renewals and campaigns
When a certificate is about to expire, the renewal campaign sends itself.
- check Expiring certificates trigger reminder emails and booking links
- check Messages reach participants, company customers, or both
- check Two-way sync with your CRM
Also part of CompetenceFlow
Keep the Tools You Already Use
Sell courses straight from CompetenceFlow, or connect the webshop you already run. Your LMS and CRM stay exactly where they are.
European-Built. Not Adapted for Europe.
Built in Europe, for European rules, accounting systems, and data residency. The people who build and support CompetenceFlow work from Oulu, Finland.
Digital Sovereignty
100% EU-hosted. Your course, participant, invoice, and certificate data never leaves Europe.
European Integrations
Visma, DATEV, Fortnox, Tripletex, e-conomic. Peppol and ZUGFeRD e-invoicing. BankID authentication.
Ready for Audits
GWO, Safety Cards, Qualiopi, AZAV. Records are organised as you go, so there is nothing to assemble the night before a review.
Common Questions
Answers to the concerns we hear most from training providers evaluating a platform change.
The platform
Stop holding it together by hand.
Start running one system.
Bill every session, keep credentials current, and bring past customers back for renewals.