We Move Your Data.
You Check It Before Go-Live.
Switch from spreadsheets, an older admin tool, or systems that do not talk to each other. We move courses, participants, certificates, invoices, and customer records in phases, with a real person beside you.
Data Loss
0%
Timeline
4–8 Weeks
Continuity
100%
Adoption
Migration Progress
We map your systems
Data, workflows, integrations
Both systems run side by side
You check the data before switching
You go live
On the day you pick
You settle in
Turn on the rest as you go
In Phases. Not a Big-Bang Switch.
Every migration runs in clear steps you can roll back. No surprises.
We map your systems
We go through your data, workflows, and integrations. Nothing moves until you say so.
Both systems run side by side
CompetenceFlow runs alongside your current tools. Your team checks the data before anything switches.
You go live
You pick the day. A real person stays with you through the switch, with no ticket queue.
You settle in
A review after go-live to turn on renewal automation, billing alerts, and compliance dashboards.
Data lost across every migration
Typical migration time
Your operations keep running
What to expect, by where you start
| Migrating From | Timeline | Complexity | What's Involved |
|---|---|---|---|
| Spreadsheets / by hand | Weeks | Low | Import the data, set up workflows, train the team |
| An older training system | 4–8 weeks | Medium | Pull the data, map it, run both side by side, check it |
| A homegrown system | 6–12 months | High | Full review, roll out in stages, custom integrations |
Every migration runs both systems side by side, and we check every record. Nothing is lost.
Core features
What we move into CompetenceFlow
Migration is not just contacts and courses. We check the records that keep the business running: bookings, participant details, trainer assignments, invoices, certificates, and renewal history.
Course management
Build course dates, set capacity, assign rooms, and keep participant lists up to date.
See feature arrow_forwardOnline booking
Let customers book one seat or a whole group, then collect participant details later.
See feature arrow_forwardTrainer management
Give trainers their courses, participant lists, attendance, materials, and feedback.
See feature arrow_forwardInvoicing & finance
Turn bookings and attendance into invoices, with checks before month-end.
See feature arrow_forwardRenewals & messaging
Send joining instructions, reminders, certificate expiry messages, and renewal links.
See feature arrow_forwardCommon Questions
Answers to the concerns we hear most from training providers evaluating a platform change.