Do you charge per booking or per user?

No. CompetenceFlow uses flat-rate, predictable SaaS pricing. Your cost is based on your organizational complexity and chosen tier — never on the number of bookings processed or users added.

What's included in every tier?

Every tier includes unlimited participants and registrations, 100% EU-hosted infrastructure, GDPR compliance by architecture, CLOUD Act immunity, core course and session management, conflict-free resource scheduling, participant management, digital certificate generation, ticket and registration handling, email notifications, built-in reports, and basic credential tracking.

How does implementation work?

We use success-based implementation with phased rollouts. Your existing data is migrated through a dry-run process — validated and verified before anything goes live. Both systems run in parallel until you confirm full data integrity.

Can I keep my existing LMS?

Yes. CompetenceFlow is strictly LMS-agnostic. It integrates with Moodle, Docebo, Totara, and others via open APIs. We handle operations while your LMS continues to deliver content.

Where is my data hosted?

100% EU-native hosting on EU-controlled infrastructure. Your training data never leaves European jurisdiction. CompetenceFlow is immune to the U.S. CLOUD Act and third-country data access requests.

What if I outgrow my tier?

Seamless upgrade, no penalties. As your operations grow, you can move to a higher tier at any time. Your data, configurations, and workflows carry over automatically.

Is pricing always annual?

Yes. All tiers are billed annually. Annual billing gives you predictable budgeting and ensures continuity of service.

How do you compare to other European training platforms?

CompetenceFlow offers flat-rate pricing with unlimited participants and success-based implementation, serving everyone from solo providers to mid-market teams (1–250 employees) with native EU hosting and Nordic finance integrations.

What does Success-Based Implementation mean?

Your data is migrated into a sandbox environment and validated through dry-run processes. Both systems run in parallel during the transition. You confirm full data integrity before cutting over. No mandatory five-figure implementation fees.

What compliance frameworks do you support?

CompetenceFlow supports Qualiopi (France), GWO — Global Wind Organisation, ID06 (Sweden), Nordic Safety Cards, and AZAV (Germany). The Compliance Cockpit provides audit-ready reporting and automated credential tracking.

What if we want to leave?

Leave at any time with all your data. EU Data Act compliant — full data export in standard formats, and we will help you transition, even to a competitor.

Pricing

Unlimited Participants.
Predictable Cost.
No Hidden Penalties.

Scale your training management without scaling your costs. Flat, predictable pricing that grows with your business — not against it. No per-user traps. No mandatory setup fees.

Request Demo & Get a Quote Calculate Your Savings arrow_downward

all_inclusive Included in every tier

Every Tier. Unlimited Participants.
Unlimited Registrations.

Most training management software charges per booking or per user — punishing you for growing. With CompetenceFlow, your margins improve as you scale.

money_off

No Per-Registration Fees

Run 500 or 50,000 registrations — your cost stays the same. No per-delegate charges, no transaction fees.

€2.50/delegate arrow_forward €0 always

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No Per-User Traps

Unlimited admin users across all tiers. Scale your team, not your software bill.

€1,750/admin/yr arrow_forward Unlimited

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No Mandatory Setup Fees

Legacy vendors charge €10,000+ upfront before you see any value. We prove the system works first.

€10,000+ upfront arrow_forward Success-based

Three Tiers. Zero Hidden Costs.

Cost scales based on organizational complexity — not on how many bookings you process or users you onboard.

Unlimited Participants & Registrations

Essentials

For yourself and your first employees — solo providers and micro-teams

€4K–10K /year

Predictable annual flat-rate SaaS pricing.

Best for: 1–5 employees, freelancers & micro-teams

check_circle Course & session management
check_circle Template-driven course creation
check_circle Conflict-free resource scheduling
check_circle Participant management & waitlist
check_circle Digital certificate generation
check_circle Venue management
check_circle Email notifications & messaging
check_circle Built-in reports & dashboards
check_circle EU-hosted, GDPR-compliant

Get Started

Operations Platform

For growing providers with 5+ employees who’ve outgrown Excel

€10K–30K /year

Modular SaaS — base platform + add-ons.

Best for: 5–50 employees, €1M+ revenue

check_circle Everything in Essentials, plus:
check_circle Revenue Leakage Monitor
check_circle Visma, Fortnox & DATEV Finance Connectors
check_circle Marketing automation & re-targeting engine
check_circle HubSpot & Salesforce CRM sync
check_circle Qualiopi / GWO / ID06 Compliance Cockpit
check_circle Custom report builder & BI export
check_circle LMS integration (Moodle, Docebo)

Premium Add-ons

Add-on Bi-directional API access
Add-on Multi-language interface
Add-on Multi-tenancy / franchise support

Talk to an Operations Expert

Unlimited Participants & Registrations

Enterprise

For bigger organisations with complex, multi-site and multi-language needs

Custom

Custom scoping based on your requirements

Best for: multi-entity, multi-language, cross-border operations

check_circle Everything in Operations Platform, plus:
check_circle Multi-site & multi-entity management
check_circle Multi-language interface
check_circle Multi-entity financial consolidation
check_circle Custom API middleware & integrations
check_circle White-label portals
check_circle Strict SLA & dedicated support
check_circle SSO & advanced access control
check_circle Multi-currency & cross-border tax engine
check_circle Dedicated data residency options

Contact Sales

Detailed Feature Comparison

Every tier includes EU hosting, GDPR compliance, unlimited participants, and core integrations. Higher tiers add automation and enterprise features.

Feature	Essentials	Operations Platform	Enterprise
Unlimited participants & registrations	check	check	check
Core Operations
Course & session management	check	check	check
Template-driven course creation	check	check	check
Venue management	check	check	check
Conflict-free resource scheduling	check	check	check
Batch operations	Basic	Full	Full
Registration & Payments
Tickets & registration forms	check	check	check
Waitlist & queue management	check	check	check
Payment providers (card, invoice)	check	check	check
Multi-currency & cross-border VAT	—	check	check
Peppol / ZUGFeRD e-invoicing	—	check	check
Communication
Email notifications & templates	check	check	check
SMS / WhatsApp messaging	—	check	check
Marketing automation rules	—	check	check
Renewal engine (credential expiry triggers)	—	check	check
Analytics & Reporting
Built-in reports & dashboards	check	check	check
Custom report builder	—	check	check
Revenue Leakage Monitor	—	check	check
BI tool export (Power BI, Tableau)	—	check	check
Integrations
CRM sync (HubSpot, Salesforce)	—	check	check
LMS integration (Moodle, Docebo)	—	check	check
Finance connectors (Visma, DATEV, Fortnox)	—	check	check
Calendar & webinar platform sync	Basic	Full	Full
SSO (SAML / OIDC)	—	—	check
Custom API middleware	—	—	check
Compliance & Governance
Credential tracking & certificates	Basic	Advanced	Advanced
Audit-ready workflows (Qualiopi, AZAV)	—	check	check
EU-hosted, GDPR-compliant	check	check	check
CLOUD Act immunity	check	check	check
Dedicated data residency options	—	—	check
Platform
REST & GraphQL API access	Basic	Full	Full
White-label portals	—	—	check
Multi-entity management	—	—	check
SLA guarantee	Standard	Standard	Custom
Premium Add-ons
Bi-directional API access	—	Add-on	check
Multi-language interface	—	Add-on	check
Multi-tenancy / franchise support	—	Add-on	check

Success-Based Implementation.
Not a €10,000 Setup Fee.

Legacy vendors charge five-figure setup fees before you see any value. We prove the system works first.

science

Step 1

Discovery & Dry-Run Migration

Your data is migrated into a sandbox and verified before anything goes live. Zero-data-loss guarantee.

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Step 2

Parallel Operations

Both systems run side-by-side. Your team validates everything in production conditions. No rushed cutovers.

rocket_launch

Step 3

Go-Live & Optimization

You confirm readiness, then cut over. Post-launch tuning adapts the platform to how you work.

check_circle

CompetenceFlow

check Success-based — pay when proven
check Dry-run migrations with zero-data-loss guarantee
check Parallel operations — no big-bang cutovers
check Phased rollout at your pace

warning

Typical Competitor

close €10,000+ mandatory upfront fee
close Big-bang migration with outage risk
close Fixed timeline — move or lose your fees
close Additional consulting charges at €500–2,500 per module

Calculate What CompetenceFlow Saves You

Plug revenue leaks, cut acquisition costs, and eliminate admin overhead. See the numbers for your operation.

pie_chart

Revenue Recovery Calculator

Compare the platform cost against the revenue you’re losing today.

Annual Revenue (€)

€1M €10,000,000 €50M

Estimated Revenue Leakage (%)

0.5% 2% 5%

Your Annual Revenue Leakage

€200,000

CompetenceFlow ACV from €10,000/yr

Payback period ~27 days

Your revenue leakage costs €200,000/year. CompetenceFlow pays for itself in 27 days.

Illustrative figures based on typical European training provider benchmarks. Actual results vary by provider size, market, and operational maturity.

European-Native. EU-Hosted. CLOUD Act Immune.

Your training data never leaves European jurisdiction. EU compliance by architecture, not afterthought.

cloud_done

100% EU-Hosted Infrastructure

All data stored in EU data centers. No cross-border transfers. GDPR compliant by design.

shield

CLOUD Act Immunity

EU-controlled infrastructure, immune to the U.S. CLOUD Act. Your data, your jurisdiction.

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Native Finance Connectors

Two-way sync with Visma, DATEV, Fortnox, and Peppol e-invoicing. Your accounting system stays the source of truth.

verified

Compliance Frameworks

Qualiopi, GWO, ID06, Nordic Safety Cards, and AZAV. Audit-ready reporting built in.

The Platform Pays for Itself. Here’s the Math.

Not a cost center — a revenue recovery tool that funds itself within the first quarter.

€100K–200K

Revenue Leakage Recovered / yr

50%

Admin Hours Saved

Up to 90%

CAC Reduction

Zero

Delinquent Invoices Eliminated

Worked Example: €10M Training Provider

Annual revenue €10,000,000

Revenue leakage at 2% −€200,000/yr

Annual Google Ads spend −€60,000/yr

Admin overhead (manual work) −€117,000/yr

CompetenceFlow ACV €10,000–30,000/yr

Revenue recovered +€200,000/yr

Ad spend reduced (up to 90%) +€48,000–54,000/yr

Admin savings (50% automation) +€117,000/yr

Net annual impact: €335,000–371,000 recovered vs. €10,000–30,000 platform cost. The platform pays for itself within the first month.

€30,000/year = 20% of a €5M provider’s IT budget. The revenue recovered in the first 90 days typically exceeds the full annual investment.

Based on industry benchmark: mid-market companies allocate 3% of revenue to IT (€150K for a €5M provider). ROI data sourced from documented platform implementations across the European training sector.

Pricing Questions, Answered

The questions we hear most from training providers.

See transparent pricing
tailored to your operations.

Request a demo and get a transparent quote based on your session volume, integrations, and compliance needs.

Request Demo & Get a Quote Calculate Your Revenue Recovery Protect Your Margins

Unlimited Participants.Predictable Cost.No Hidden Penalties.

Every Tier. Unlimited Participants. Unlimited Registrations.