Unlimited Participants.
Predictable Cost.
No Hidden Penalties.
Run more training without paying more for it. Flat, predictable pricing that grows with your business, not against it. No per-user traps. No mandatory setup fees.
Every Tier. Unlimited Participants.
Unlimited Bookings.
Most training management software charges per booking or per user, so growing costs you more. With CompetenceFlow, your margins improve as you grow.
No Per-Booking Fees
Run 500 bookings or 50,000, your cost stays the same. No per-participant charges, no transaction fees.
No Per-User Fees
Unlimited admin users across all tiers. Scale your team, not your software bill.
No Mandatory Setup Fees
Older vendors charge €10,000+ upfront before you see any value. We prove the system works first.
Three Tiers. Zero Hidden Costs.
Your cost is based on how complex your operation is, not on how many bookings you process or users you add.
Essentials
For yourself and your first employees: solo providers and micro-teams
Predictable annual flat-rate pricing.
Best for: 1–5 employees, freelancers & micro-teams
- check_circle Create and schedule courses
- check_circle Set up a year of course dates at once
- check_circle Catches double-bookings before they happen
- check_circle Participant management and waiting list
- check_circle Branded certificates with a QR code
- check_circle Room and venue management
- check_circle Email notifications and messaging
- check_circle Built-in reports and dashboards
- check_circle EU-hosted, GDPR-compliant
Operations Platform
For growing providers with 5+ employees who have outgrown spreadsheets
Base platform plus add-ons.
Best for: 5–50 employees, €1M+ revenue
- check_circle Everything in Essentials, plus:
- check_circle Catches sessions delivered but never billed
- check_circle Syncs to Visma, Fortnox, and DATEV
- check_circle Renewal campaigns that send themselves
- check_circle Two-way sync with HubSpot and Salesforce
- check_circle Qualiopi, GWO, and ID06 audit proof
- check_circle Custom report builder and BI export
- check_circle Connects your LMS (Moodle, Docebo)
Premium Add-ons
- Add-on Bi-directional API access
- Add-on Multi-language interface
- Add-on Multi-tenancy / franchise support
Enterprise
For bigger organisations with complex, multi-site and multi-language needs
Custom scoping based on your requirements
Best for: multi-entity, multi-language, cross-border operations
- check_circle Everything in Operations Platform, plus:
- check_circle Multi-site & multi-entity management
- check_circle Multi-language interface
- check_circle Multi-entity financial consolidation
- check_circle Custom API middleware & integrations
- check_circle White-label portals
- check_circle Strict SLA & dedicated support
- check_circle SSO & advanced access control
- check_circle Multi-currency & cross-border tax engine
- check_circle Dedicated data residency options
Detailed Feature Comparison
Every tier includes EU hosting, GDPR compliance, unlimited participants, and core integrations. Higher tiers add automation and enterprise features.
| Feature | Essentials | Operations Platform | Enterprise |
|---|---|---|---|
| Unlimited participants & bookings | check | check | check |
| Course management | |||
| Create and schedule courses | check | check | check |
| Set up a year of course dates at once | check | check | check |
| Room and venue management | check | check | check |
| Catches double-bookings before they happen | check | check | check |
| Batch operations | Basic | Full | Full |
| Online booking | |||
| Tickets & booking forms | check | check | check |
| Waiting list & queue management | check | check | check |
| Invoicing & finance | |||
| Payment providers (card, invoice) | check | check | check |
| Multi-currency & different VAT levels | – | check | check |
| Peppol / ZUGFeRD e-invoicing | – | Add-on | check |
| Renewals & messaging | |||
| Email notifications & templates | check | check | check |
| SMS / WhatsApp messaging | – | Add-on | check |
| Marketing automation rules | – | check | check |
| Renewal campaigns from certificate expiry dates | – | check | check |
| Reports & dashboards | |||
| Built-in reports & dashboards | check | check | check |
| Custom report builder | – | check | check |
| Catches sessions delivered but never billed | – | check | check |
| BI tool export (Power BI, Tableau) | – | check | check |
| Integrations | |||
| CRM sync (HubSpot, Salesforce) | – | check | check |
| Connects your LMS (Moodle, Docebo) | – | check | check |
| Finance connectors (Visma, DATEV, Fortnox) | – | check | check |
| Calendar & webinar platform sync | Basic | Full | Full |
| SSO (SAML / OIDC) | – | – | check |
| Custom API middleware | – | – | check |
| Compliance & Audits | |||
| Credential tracking & certificates | Basic | Advanced | Advanced |
| Audit proof, ready to hand over (Qualiopi, AZAV) | – | Add-on | check |
| EU-hosted, GDPR-compliant | check | check | check |
| CLOUD Act immunity | check | check | check |
| Dedicated data residency options | – | – | check |
| Platform | |||
| REST & GraphQL API access | Basic | Full | Full |
| White-label portals | – | – | check |
| Multi-entity management | – | – | check |
| SLA guarantee | Standard | Standard | Custom |
| Premium Add-ons | |||
| Bi-directional API access | – | Add-on | check |
| Multi-language interface | – | Add-on | check |
| Multi-tenancy / franchise support | – | Add-on | check |
We Prove It Works First.
No Big Upfront Fee.
Older vendors charge five-figure setup fees before you see any value. We prove the system works before you commit.
We Bring Your Data Across
Your data moves into a test environment, and we check every record before anything goes live.
Both Systems Run Side by Side
Nothing gets switched off. Your team checks everything in real conditions. No rushed switch-over.
You Go Live When You're Ready
You pick the day, then switch over. After launch, we tune the platform to how you work.
CompetenceFlow
- check We prove it works before you commit
- check We check every record before anything is switched off
- check Both systems run side by side, no rushed switch
- check We do it in stages, at your pace
The old way
- remove A large upfront fee before go-live
- remove One-shot migration, with downtime risk
- remove A go-live date set by the vendor, not you
- remove Consulting charged module by module
Calculate What CompetenceFlow Saves You
Catch unbilled sessions, bring past customers back, and reduce admin time. See the numbers for your operation.
Compare the platform cost against the revenue you are losing today.
Your revenue leakage costs €200,000/year. CompetenceFlow pays for itself in 27 days.
Illustrative figures based on typical European training provider benchmarks. Actual results vary by provider size, market, and operational maturity.
European-Built. EU-Hosted. CLOUD Act Immune.
Your training data never leaves European jurisdiction. EU compliance is built into the architecture, not bolted on.
100% EU-Hosted Infrastructure
All data stored in EU data centers. No cross-border transfers. GDPR compliant by design.
CLOUD Act Immunity
EU-controlled infrastructure, immune to the U.S. CLOUD Act. Your data, your jurisdiction.
Ready-Made Finance Connectors
Two-way sync with Visma, DATEV, Fortnox, and Peppol e-invoicing. Your accounting software stays the source of truth.
Compliance Frameworks
Qualiopi, GWO, ID06, Nordic Safety Cards, and AZAV. Audit proof ready to hand over.
The Platform Pays for Itself. Here is the Math.
It is built to recover more than it costs, often within the first months.
Worked Example: €10M Training Provider
Net annual impact depends on leakage, renewal volume, and admin workload. Use this as a planning model, not a guaranteed result.
€30,000 a year is 20% of a €5M provider’s IT budget. The revenue recovered in the first 90 days typically covers the full annual cost.
Based on the common industry benchmark that mid-market companies allocate around 3% of revenue to IT (€150K for a €5M provider). The ROI figures above are illustrative and vary by provider size, market, and operational maturity.
Pricing Questions, Answered
The questions we hear most from training providers.
See transparent pricing
tailored to your operations.
Request a demo and get a transparent quote based on your session volume, integrations, and compliance needs.